The connected workforce platform
Dynamic EMS®: one platform for the whole employee lifecycle.
Replace scattered spreadsheets, paper timesheets, and disconnected tools with one connected system that handles your workforce from hire to payroll.
One connected workforce view
99.9%
Uptime
ISO
Certified
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Support
Most businesses we work with started with a rota in a spreadsheet, timesheets on paper, and a payroll run held together by hand.
Workforce systems should reflect the way real operations run, not stop at keeping records and filling in forms. Dynamic EMS is built around the decisions managers make every day: covering a shift, resolving an attendance issue, and preparing accurate hours for payroll - all in one connected system, run by the people who already manage the operation.
The full lifecycle
From prospect to payroll: eight stages, one platform.
Dynamic EMS covers the employee lifecycle from prospect capture through onboarding, training, scheduling, attendance, payroll preparation, contracts and reporting. No handoffs between systems.
What you can do
Five outcomes that replace a dozen separate tools.
Each section covers a complete operational workflow, from hiring through to keeping your team connected day-to-day.
Five-stage pipeline with interview scoring
Hire and onboard
Take candidates from first contact to first shift.
A structured recruitment pipeline replaces loose CVs in email. Candidates move through five trackable stages with interview scoring and compliance checklists. When you hire someone, their verified documents carry straight into onboarding, so nothing is re-entered and nothing is lost.
- Five-stage applicant tracking from applied to offered, with drag-and-drop progression
- Candidates submit their own details and documents through a self-service link
- Right-to-work and pre-employment checks completed before any offer goes out
- One-click conversion carries all verified documents across to the employee record
Coverage gaps highlighted in the rota builder
Schedule and track attendance
Build rotas, track clock-ins, and see who is where - live.
Create rotas by role, location, and contract terms with Dynamic Schedules. included with Dynamic EMS®. Staff clock in by shared tablet, mobile, or web browser. Managers see a live attendance dashboard that updates throughout the day, with late arrivals, no-shows, and sickness flagged immediately.
- Easy to use rota builder with coverage gap detection and conflict warnings
- Shared tablet clock-in - no individual login needed
- Live dashboard showing who is in, late, or absent, updated in real time
- Staff can swap shifts directly with colleagues, with manager sign-off
Shared kiosk clock-in
Live attendance view throughout the day
Validated hours by pay element, ready for Sage export
Prepare payroll
Start payroll with data you have already checked.
Timesheets are validated against rotas and contract terms before anyone touches payroll. Basic hours, holiday, and overtime are calculated automatically using your configured rates. When the numbers look right, export a formatted file directly to Sage 50 or Sage 200 with no re-keying.
- Hours, holiday, and overtime calculated automatically from clock-in data
- One-click export formatted for Sage 50 or Sage 200
- Isle of Man, UK, and Republic of Ireland payroll rules in one platform
- Missed punches and unexpected overtime flagged before export
Contract lifecycle tracked from sent to signed
Contracts, training, and compliance
Handle the paperwork that keeps your business compliant.
Digital contracts use your branded templates with employee details filled in automatically, and capture legally valid e-signatures. Training is assigned by role, tracked with certificate uploads, and flagged when certifications are due to expire. Performance reviews run on structured cycles with peer feedback and goal tracking.
- Branded contract templates with employee details populated automatically
- E-signature capture with a full audit record of who signed and when
- Training assigned by role with certificate uploads and automatic expiry alerts
- A secure vault preserves a verified copy of every document at the point of hire
Role-based training with certificate tracking
Employee self-service on mobile
Stay connected
Keep your whole team on the same page.
A mobile app gives employees self-service access to shifts, leave, and personal details. In-platform messaging replaces fragmented group chats with channels managers can see and search. Reviews, start dates, and milestones appear in manager Outlook calendars automatically.
- Native iOS and Android app with push notifications for rota changes and updates
- In-app messaging that replaces fragmented group chats with searchable threads
- Reviews, start dates, and milestones sync to Outlook calendars automatically
- Team leave view at a glance, with conflict detection against minimum staffing
Citation-backed answers from your own policy documents
Meet DORIS
Your AI assistant for workforce policy questions.
DORIS is the AI assistant built into Dynamic EMS. Managers and employees ask policy questions in plain language and receive answers backed by citations traceable to the source paragraph in your uploaded policy documents. DORIS will also help you draft complete HR documents and emails. No more searching through folders for the right handbook page.
- Ask questions in everyday language, get answers sourced from your own documents
- Every response includes a citation linked to the source paragraph
- Covered by ISO 42001 AI management system certification
- Available to managers and employees through the platform and mobile app
Workforce-wide reporting and trend analysis
Reporting and analytics
See your workforce clearly, act on what the numbers show.
Because scheduling, attendance, payroll, and training data all live in one system, reporting pulls from a single source of truth. Headcount trends, turnover rates, attendance patterns, training compliance, and labour costs by department and location are all available without exporting and merging spreadsheets.
- Headcount, starters, leavers, and turnover tracked over time
- Attendance and absence analytics by team, site, and date range
- Training compliance rates and overdue certification flags
- Labour cost breakdowns by department and location for budget control
How it compares
One platform instead of five.
See how Dynamic EMS compares to the tools many businesses are still using.
Spreadsheets & paper
Standalone HR tools
Dynamic EMS
Built for your sector
How Dynamic EMS fits your industry.
Every sector has specific workforce requirements. Select your industry to see how Dynamic EMS addresses the challenges your operation faces every day.
Care Homes and Healthcare
How Dynamic EMS fits your sector
- Track mandatory training certifications with automatic expiry alerts
- Ensure qualified supervisors are rostered on every shift
- Secure document vault ready for CQC and regulatory inspections
- Live attendance dashboard for real-time resident-to-staff ratio visibility
The full picture
Every built-in capability, at a glance.
Dynamic EMS ships with modules that businesses otherwise buy separately. No extra licences, no fragile connectors, no second vendor to manage.
IT asset register
Track hardware, encryption, and antivirus status with Cyber Essentials compliance attributes. CSV import and export for audit-ready registers.
Public candidate intake portal
A self-service applicant workflow with public intake links, document uploads, and one-click promotion to employee.
360-degree feedback
Structured review cycles with peer nominations, self-assessment, SMART goals, and branded PDF transcript exports.
Peer-to-peer shift swapping
Employee-initiated trade requests with colleague acceptance followed by manager sign-off. The rota updates automatically.
Holiday matrix and conflict engine
Visual team leave grid with automated conflict detection against minimum staffing thresholds and dual accrual calculations.
Operational task lists
Recurring SOP task lists assigned to roles or locations with live completion monitoring.
Internal messaging
Direct and broadcast messaging with native push notifications for rota publishes, shift changes, and signing requests.
Microsoft 365 calendar sync
HR milestones such as reviews and start dates appear in manager Outlook calendars automatically.
Digital contracts with e-signatures
Branded templates with employee details filled in automatically, signature capture with timestamp, and automated reminders.
Recruitment pipeline
Five-stage applicant tracking with interview scoring, compliance checklists, bulk actions, and direct activation to employee.
Training management
Role-based course assignment with certificate uploads, expiry tracking, and a complete record of who completed what and when.
Sage payroll export
Configurable pay element mapping, formatted CSV download, and pay period finalisation for Sage 50 and Sage 200.
Reporting and analytics
Workforce-wide reports covering headcount, turnover, attendance patterns, training compliance, and labour costs by department and location.
Role-based access control
Granular permissions so site managers, HR leads, and payroll staff each see only what they need.
Customisable dashboard
A manager landing page showing the metrics that matter to your operation: attendance, open shifts, expiring documents, and upcoming reviews.
Trusted by the following businesses
How it works
Implemented by the Dynamic HR team
We configure the platform around your operation, import your data, and train your team. Ongoing support comes from our Isle of Man-based team, serving businesses across the UK and Republic of Ireland.
Configure and import
We set up your sites, departments, roles, pay elements and contract templates in the platform, then import your employee data. You start with a system that reflects how your operation already works.
Train your team
We train your managers on scheduling, attendance and payroll prep, and show your team how to use the employee self-service app. Training is hands-on, using your data, not a generic demo environment.
Ongoing support
Support comes from the same Isle of Man team that set up your system. You contact us directly, and the people who know your configuration are the ones who answer.
Compliance
Built for sensitive workforce data
ISO 27001 certification
ISO 42001 certification
GDPR-compliant data handling
Your workforce records are operational records: employee details, contracts, attendance, leave and the information used to prepare payroll. Our information security and AI management systems are independently certified, while GDPR-aligned handling supports the rights and privacy of the people represented in that data.
Read our compliance documentationSecurity and infrastructure
Security at every layer.
From two-factor authentication to masked financial data, full audit logging, and ISO-certified infrastructure.
Two-Factor Authentication
Secure login via authenticator app, compatible with Microsoft Authenticator, Google Authenticator, and Apple Passwords.
Masked Financial Data
Bank and sort code details hidden by default, revealed only to authorised managers when needed.
Full Audit Logging
Every sensitive action is recorded with a timestamp and who performed it, in a log that cannot be altered.
Secure Document Storage
Centralised storage with access controls and a secure vault that preserves documents exactly as they were at the point of hire.
Common questions
Frequently asked questions about Dynamic EMS.
Most of our customers were using a combination of spreadsheets for rotas, paper timesheets, a shared drive for contracts, and separate logins for payroll and training. Dynamic EMS brings all of that into one platform, so employee data is entered once and flows through scheduling, attendance, payroll preparation, contracts, and reporting without manual handoffs.
Timesheets are validated against rotas and contract terms first. Pay elements such as basic hours, holiday, OT1 and OT2 are calculated automatically using your configured rates. When you are satisfied, you download a formatted CSV file that imports directly into Sage 50 or Sage 200. The pay period is then finalised and locked for audit.
There is a native iOS and Android app available for employees who want self-service access to shifts, leave, and personal details. However, the shared kiosk clock-in works on any browser-capable device without individual logins, so floor staff can clock in and out without installing anything.
Dynamic EMS supports payroll requirements for the Isle of Man, UK, and Republic of Ireland. Payroll rules, tax categories, and export formats are configured per jurisdiction, so businesses operating across borders can manage everything from one platform.
You create branded contract templates that auto-populate employee details. Contracts are sent digitally; the employee reviews and signs on screen. The system captures the signature along with a timestamp for a complete audit record. Automated reminders chase unsigned contracts.
DORIS is the AI assistant built into Dynamic EMS. Managers and employees can ask workforce policy questions in plain language and receive answers backed by citations traceable to the source paragraph in your policy documents. DORIS will also help you draft HR documents and emails. DORIS is covered by our ISO 42001 AI management system certification.
Dynamic HR holds ISO 27001 certification for information security management. The platform uses two-factor authentication, masked financial data visible only to authorised managers, full audit logging, and a secure vault that preserves verified documents at the point of hire. All data handling is GDPR-compliant.
Implementation and ongoing support are delivered by the Dynamic HR team based in the Isle of Man. You work directly with the people who build the platform, not a reseller or outsourced helpdesk.
Speak to the team that will actually support your implementation.
Book a tailored demo and we will walk through your scheduling, attendance and payroll process using a configuration built around your business.
Book a demo